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Comparison

Notion vs Shortwave

Notion and Shortwave side by side, from the same structured data our advisor scores against. Where we have no verified information the table says so.

ToolNotionShortwave
PriceFrom $12/month$120/year billed annuallyFrom $30/month
Free planFree planFree trial
Best for
  • Teams building an internal wiki or knowledge base
  • Content and product teams planning projects in one place
  • Individuals who want notes, tasks and docs in a single tool
  • Gmail users who want AI drafting and inbox bundling without leaving Google
  • Individuals managing a busy inbox who need fast triage
  • Small teams who want shared email views on Google Workspace
Ease of useUsable by beginnersUsable by beginners
Key features
  • Flexible page editor for notes, docs and databases
  • Database views including table, board, calendar and gallery
  • Built-in AI for drafting, summarising and translating
  • Template gallery for common workflows
  • Sharing and permissions for team workspaces
  • Thread bundling by topic and sender
  • AI reply drafting from a short prompt
  • Thread and inbox summarisation
  • Email-to-task conversion with reminders
  • Focus mode to defer non-urgent messages
IntegrationsSlack, Google Drive, GitHub, Zapier, Figma, Jira, LoomGmail, Google Calendar, Slack
APIAvailableNot on record
Skill levelBeginner, IntermediateBeginner, Intermediate
PlatformsWeb, macOS, Windows, iOS, AndroidWeb, macOS, iOS
Main advantages
  • Flexible enough to serve as notes, docs, wikis and project boards
  • Large template library reduces setup time for common workflows
  • Free tier is generous for individuals and small teams
  • Free plan covers core AI drafting and bundling features
  • Stays inside Gmail so no address migration is needed
  • Thread summarisation is useful for catching up on long conversations
Main disadvantages
  • Can become slow with very large databases
  • Flexibility means initial setup takes time to get right
  • Works only with Gmail accounts
  • Less polished on iOS than on the desktop
Data checkedChecked October 4, 2026Checked October 4, 2026
Try NotionTry Shortwave

Which one to choose

Choose Notion if

  • Teams building an internal wiki or knowledge base
  • Content and product teams planning projects in one place
  • Individuals who want notes, tasks and docs in a single tool

Read review

Choose Shortwave if

  • Gmail users who want AI drafting and inbox bundling without leaving Google
  • Individuals managing a busy inbox who need fast triage
  • Small teams who want shared email views on Google Workspace

Read review